TABS
Sales Administration:
Flexible coding structure,
allowing 10 character alpha-numeric code as standard.
Links between price
matrix and Stock module allowing unlimited customer
categories/stock pricing groups/quantity breaks/invoice
value/stock units.
Invoicing and
Credit Note facilities include:-
- Immediate invoice
printing
- Due date, prompt
payment and overdue date fields with auto/manual
calculation.
- Multiple despatch
capability, with alternative delivery addresses.
- Narrative facility
available by line item for easy identification in
Nominal Ledger.
Invoice
Posting:-
- Forward posting
facility.
- Enquiries/account
amendments and additions during posting
- Cost of Sales
recorded by line item
Comprehensive cash posting
and matching routines for both individual and multiple
invoice payments.
Credit Control facilities include:-
- Full statement
reporting
- Credit limits with
account stop facility
- Full debtor analysis
Extensive customer history
facilities allow the user to investigate transactions by
invoice or line detail, job or order number and sales
account.
Standard reports include:-
- Aged debtor analysis
- Turnover reports for
monthly/YTD for customer, product area
- Profitability reports
for turnover on the above.
Comprehensive Order entry
functionality includes:-
- Add a new customer
account.
- Automatic Order
numbering using an unlimited number of different
sequences.
- Creation of a works
order number.
- The ability to amend
prices, discounts and standard costs by line.
- Utilisation of the
stock price matrix and units from Sales Ledger
and Stock module.
- The ability to create
forward orders into any period.
- Unlimited number of
alternative delivery addresses per customer.
Up to 10 character alpha-numeric
order number.
Automatic credit validation
warnings during order entry, in addition to a hold
facility.
A comprehensive document
management facility allows for the printing of order
acknowledgements, picking lists, delivery notes and
invoices, individually or in batches.
Full integration with the TABS
Stock Control module allows enquiry by:-
- Customer.
- Order number.
- Stock parts.
- Due dates.
Extensive reporting includes:-
- Outstanding orders
summary or detail.
- Status of any
outstanding orders.
- Total order history.
TABS Purchase
Administration:
Flexible coding structure,
allowing 10 character alpha-numeric code as standard.
Full supplier invoice and credit
note functionality, including:-
- Due date, prompt
payment discount and overdue date fields with
auto/manual calculation.
- Hold and recall
facility.
Supplier invoice posting, featuring:-
- Forward posting
facility
- Narrative facility
available by line item for ease of identification
in Nominal Ledger.
Additional facilities when linked
to Purchase Order Processing, include:-
- The ability to match
lines of an invoice from purchase orders by order
number.
- Matching of multiple
orders to individual invoice and matching by GRN.
- Provision of
additional items, e.g. carriage.
The flexible cash posting facility,
includes:-
- Comprehensive
matching routines.
- Quick cash posting/matching
routines.
- Proposed payment
report.
- Manual payments.
- Auto pay full or
selective with account and transaction hold.
- Remittance advices.
- Cheque/Giro credit
printing and remittance label printing.
Autopay by due date and/or
prompt pay discounts, where appropriate.
Extensive supplier history
facilities allow the user to investigate transactions by
invoice or line detail, order number, purchase account
and buyer.
Comprehensive standard reports
allow for:-
- Analysis of purchases
Month/YTD for supplier (number or name), supplier
group, product, currency.
- Aged creditors
analysis.
- Forecast cash
requirements.
- Audit trails.
- List of suppliers,
label printing
Purchase order structure to
fit your own company format.
Caters for numerous order
formats including Goods, Service, or a mixture on one
purchase order.
Allows receipt of goods and
services against the original order, identifying
shortages, etc.
Reports on orders including:-
- Orders placed
- Outstanding but not
delivered.
- Delivered but not
accepted.
- Accepted but not paid.
Product management combines
with supplier database to store details of pricing, lead
time and supplier database.
Facility for complex supplier
discount structures.
Allows multiple number of
suppliers for any product.
Unlimited number of products
for any supplier.
Information can be
automatically updated as each new order is entered for a
supplier.
16 character flexible coding
structure plus 2 character warehouse ID.
Valuation options include
FIFO, Average and Standard Costing.
Movement control includes:-
- Full movement
tracking and multiple stock locations e.g. free
issue, repair etc.
Warehouse facilities include:-
- Multiple warehouse
with stock at each location.
- Inter-warehouse
transactions.
- Repeat part facility.
- Bin locations.
Stock controls include min/max
and re-order levels, predicted usage, re-order quantity
and unit of measure conversion.
Ability to allow issues and
receipts of stock in different units of measure.
Caters for comprehensive pricing
options such as:-
- Multiple price fields.
- Powerful price matrix.
- Quantity breaks.
- Stock units.
- Customer groups.
Stock taking support includes:
- Perpetual stocktaking.
- Stock-take
preparation routines.
- Stock-take sheets and
variance reports.
- Stock-take by groups/bin
locations.
Standard reports include:-
- Valuation/movements/balances.
- Recommended re-orders.
- Stock cards.
Memo pad facility to retain
notes on any transactions.
Assembly and Bills of Materials.
- Builds to cater for
10 levels of assembly.
- Lead times to build
catered for.
- Labour and machine
time facilities.
- Kit lists and
replacement items facility.
Comprehensive linkages to
other modules within the suite for automatic journals.
Flexible coding structure, 4
part code up to 20 characters.
Unlimited cost centres,
expense types and project codes.
320 posting periods, with any
number open or closed at a given time.
Cost centres can be
restricted and approval required before updating the
ledger.
Centralised cash posting from
all ledgers.
Full reconciliation control
including bank statement reconciliation.
VAT returns, input and output.
Regular journal facility with
options for fixed amounts, reducing amounts and unknown
amounts.
Automatic journal reversals.
Unique journal numbers, up to
16 character reference with a 30 character description. (In
addition to normal memo pad facilities).
Transactions and account
balances over 30 periods, retained for instant retrieval.
Data available includes related budget, forecast, and
last year's information.
Budget, forecast and four
other budget fields held for each nominal account period.
Automatic or manual phasing
of budgets and forecasts, across time periods, with
profiling capability.
Integration with the ordering
and invoicing modules allow commitments of the company
business to be enquired upon.
Standard reports include:-
- Profit and Loss and
Balance Sheet.
- Trial Balance
- Journal Summary.
- Full Audit Trails
with source code cross reference.
- Flexible report
generator enables tailored reports in any format.
Reports can show comparative
data for budgets, forecasts and prior year.
Stand alone functionality,
with links to nominal ledger if required.
Flexible coding structure,
including:-
- Multi-company
functionality.
- An unlimited number
of payrolls per company
- An infinite number of
employees per payroll.
Comprehensive employee records,
including:-
- Personal details.
- Grading.
- Length of service.
- Bank details.
In addition the memo
pad facility allows for additional recording of
non-standard information.
Sophisticated pay element
capability, for all employees or groups within the
organisation, for payments such as commission, sick pay,
overtime etc.
Comprehensive pay computation
structure, allowing for:-
- An unlimited number
of additions/deductions.
- Any number of pay
elements.
- Each element to be a
TAX/NI item.
- Parameters to be
easily changed.
- Automatic running of
the payroll.
- Reducing balance
items (e.g. employee loans) catered for.
Statutory sick pay functionality
includes:-
- Attendance records.
- Comprehensive sick
pay information maintained.
- All legal
requirements as standard.
Statutory maternity pay.
Student loans.
Tax Credits.
Automatic printing of various types
of documents, including:-
- Pay slips.
- P35, P14, P60.
- Bank Giros.
- Cheque printing.
- Giro transfers.
Variable payroll facilities,
including:- Monthly, fortnightly, weekly, hourly, pay etc.
Comprehensive time sheet
entry, with links to job costing, where appropriate.
Full reporting and analysis
functionality, including standard reports such as:-
- Staff lists.
- Payroll summary.
- Analysis of pay
variation.
- Holiday allocation.
In addition full
analysis by department/grade and for individual
periods.
Full monitoring of costs and
revenues for multiple Projects, with valuation for work
in progress.
Full integration with Sales
and Purchase ledgers, in addition to Purchase Order
Processing Stock and Payroll.
Comparisons between actual costs to
budget including:-
- Labour classified by
category.
- Multiple material and
service types.
Direct posting of purchase
invoice lines and transfers to and from stock.
Direct input from Employee
time sheets or transfer from payroll.
Sales invoices posted
directly to jobs, providing automatic profitability
reporting.
Provision for Cost of Sales
to be recorded thereby providing up to date Work in
progress calculations.
Job history maintained, with
full audit trail by transaction.
Start and completion dates to
control access to job.
Purchase Orders recorded
against jobs providing valuable financial commitment
information.
Manual posting option for
overheads and other ad-hoc costs.
Memo pads available for
storing detailed text.
12 extra data fields
available with ability to rename and re-use as required.
Standard module reporting includes:-
- Revenue and cost
summaries by project.
- Expenditure report by
cost category.
- Expenditure to date
versus budget and forecast.
- Work in progress
validation.
Screen
and Menu Designer
Customise screens and menus
for different operations.
Amend prompts to reflect
organisations terminology.
Switch-off unused questions.
Add new items.
Amend size and use of any
data item within a screen.
Customise the standard
reports.
Create new reports.
Ad hoc data selection.
Ability to copy and amend
reports.
Calculation and sort
facilities.
User access can be controlled
by a group of operators or individual operator.
Controls can operate at menu
level down to individual data element.
Processing can be restricted
by value and process.
Automatic bar facility after
multiple log-in attempts.
Transaction logging and
system recovery facilities.
Archive and restore options.
User definable auto log-out
when terminal left unused.
Unauthorised areas can be
removed from menus.
Enforced password review.
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